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Microsoft Exchange Server 2013: Configuring mailbox delivery restrictions, permissions, and storage limits (part 3) - Permitting others to access a mailbox

12/18/2014 8:46:57 PM

Permitting others to access a mailbox

Occasionally, users need to access someone else’s mailbox, and in certain situations, you should allow this. For example, if John is Susan’s manager and Susan is going on vacation, John might need access to her mailbox while she’s away. Another situation in which someone might need access to another mailbox is when you’ve set up special-purpose mailboxes, such as a mailbox for or a mailbox for .

You can grant permissions for a mailbox in three ways:

  • You can grant access to a mailbox and its content. If you want to grant access to a mailbox and its contents but not grant Send As permissions, use the Full Access settings. In Exchange Admin Center, open the Properties dialog box for the mailbox you want to work with and then select Mailbox Delegation. On the Mailbox Delegation page, under Full Access, tap or click Add, and then use the Select Full Access dialog box to choose the recipients who should have access to the mailbox. To revoke the authority to access the mailbox, select an existing user name in the Display Name list box and then tap or click Remove.

  • You can grant the right to send messages as the mailbox owner. If you want to grant Send As permissions, use the Send As settings. In Exchange Admin Center, open the Properties dialog box for the mailbox you want to work with and then select Mailbox Delegation. On the Mailbox Delegation page, under Send As, tap or click Add, and then use the Select Send As dialog box to choose the recipients who should have this permission. To revoke this permission, select an existing user name in the Display Name list box and then tap or click Remove.

  • You can grant the right to send messages on behalf of the mailbox owner. If you want to allow a user to send messages from a user’s mailbox but want recipients to know a message was sent on behalf of the mailbox owner (rather than by the mailbox owner), grant Send On Behalf Of permissions. In Exchange Admin Center, open the Properties dialog box for the mailbox you want to work with and then select Mailbox Delegation. On the Mailbox Delegation page, under Send On Behalf Of, tap or click Add, and then use the Select Send On Behalf Of dialog box to choose the recipients who should have this permission. To revoke this permission, select an existing user name in the Display Name list box and then tap or click Remove.

In Exchange Management Shell, you can use the Add-MailboxPermission and Remove-MailboxPermission cmdlets to manage full access permissions. Adding full access permissions and Removing full access permissions show examples of using these cmdlets. In these examples, the AccessRights parameter is set to FullAccess to indicate full access permissions on the mailbox.

Adding full access permissions
Syntax
Add-MailboxPermission -Identity UserBeingGrantedPermission
-User UserWhoseMailboxIsBeingConfigured -AccessRights 'FullAccess'
Usage
Add-MailboxPermission -Identity
'CN=Mike Lam,OU=Engineering,DC=pocket-consultant,DC=com'
-User 'POCKET-CONSULTA\boba' -AccessRights 'FullAccess'
Removing full access permissions
Syntax
Remove-MailboxPermission -Identity 'UserBeingGrantedPermission'
-User 'UserWhoseMailboxIsBeingConfigured' -AccessRights 'FullAccess'
-InheritanceType 'All'
Usage
Remove-MailboxPermission -Identity 'CN=Jerry Orman,
OU=Engineering,DC=pocket-consultant,DC=com'
-User 'POCKET-CONSULTA\boba' -AccessRights 'FullAccess'
-InheritanceType 'All'

In Exchange Management Shell, you can use the Add-ADPermission and Remove-ADPermission cmdlets to manage Send As permissions. Adding send as permissions and Removing send as permissions show examples using these cmdlets. In these examples, the -ExtendedRights parameter is set to Send-As to grant Send As permissions for the mailbox.

Adding send as permissions
Syntax
Add-ADPermission -Identity UserBeingGrantedPermission
-User UserWhoseMailboxIsBeingConfigured -ExtendedRights 'send-As'
Usage
Add-ADPermission -Identity 'CN=Jerry
Orman,OU=Engineering,DC=cpandl,DC=com'
-User 'POCKET-CONSULTA\boba' -ExtendedRights 'Send-As'
Removing send as permissions
Syntax
Remove-ADPermission -Identity UserBeingRevokedPermission
-User UserWhoseMailboxIsBeingConfigured -ExtendedRights 'send-As'
-InheritanceType 'All' -ChildObjectTypes $null
-InheritedObjectType $null -Properties $null
Usage
Remove-ADPermission -Identity 'CN=Jerry
Orman,OU=Engineering, DC=pocket-consultant,DC=com'
-User 'POCKET-CONSULTA\boba' -ExtendedRights 'send-As'
-InheritanceType 'All' -ChildObjectTypes $null -InheritedObjectTypes $null
-Properties $null

Note

Another way to grant access permissions to mailboxes is to do so through Outlook. Using Outlook, you have more granular control over permissions. You can allow a user to log on as the mailbox owner, delegate mailbox access, and grant various levels of access.

Forwarding email to a new address

Except when rights management prevents it, any messages sent to a user’s mailbox can be forwarded to another recipient. This recipient can be another user or a mail-enabled contact. To configure mail forwarding, follow these steps:

  1. Open the Properties dialog box for the mailbox-enabled user account by double-tapping or double-clicking the user name in Exchange Admin Center.

  2. On the Mailbox Features page, scroll down and then tap or click View Details under Mail Flow.

  3. To remove forwarding, clear the Enable Forwarding check box.

  4. To add forwarding, select the Enable Forwarding check box and then tap or click Browse. Use the Select Mailbox User And Mailbox dialog box to choose the alternate recipient.

In Exchange Admin Center, you cannot also specify that copies of forwarded messages should be retained in the original mailbox. However, if you use Exchange Management Shell to configure forwarding, you can specify that messages should be delivered to both the forwarding address and the current mailbox. To do this, set the -DeliverToMailboxAndForward parameter to $true when using Set-Mailbox.
Other -----------------
- Microsoft Exchange Server 2013: Moving mailboxes (part 3) - Performing on-premises mailbox moves
- Microsoft Exchange Server 2013: Moving mailboxes (part 2) - Performing on-premises mailbox moves and migrations
- Microsoft Exchange Server 2013: Moving mailboxes (part 1) - Importing and exporting mail data
- Microsoft Exchange Server 2013 - Managing mailboxes: The essentials (part 4) - Restoring online users and mailboxes, Repairing mailboxes
- Microsoft Exchange Server 2013 - Managing mailboxes: The essentials (part 3) - Restoring on-premises users and mailboxes
- Microsoft Exchange Server 2013 - Managing mailboxes: The essentials (part 2) - Configuring apps for mailboxes
- Microsoft Exchange Server 2013 - Managing mailboxes: The essentials (part 1) - Viewing current mailbox size, message count, and last logon
- Managing Windows Server 2012 Systems : Managing the Registry (part 8) - Securing the registry - Auditing registry access
- Managing Windows Server 2012 Systems : Managing the Registry (part 7) - Securing the registry - Preventing access to the registry utilities, Applying permissions to registry keys
- Managing Windows Server 2012 Systems : Managing the Registry (part 6) - Backing up and restoring the registry, Maintaining the registry
 
 
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