Windows XP
Windows Vista
Windows 7
Windows Azure
Windows Server
Windows Phone
EPL Standings
Windows XP

Remote Collaboration with Microsoft NetMeeting : Placing NetMeeting Calls

2/3/2012 11:25:27 AM
After NetMeeting has been configured and you have the Internet or network connection established, you can get right down to business.

Placing Simple Calls

If you know who you want to call, NetMeeting is simple to use. Here are the steps to follow:

Select the Call, New Call command, or press Ctrl+N. (You can also click the Place Call button.) You’ll see the Place a Call dialog box, shown in Figure 1.

Figure 1. Use this dialog box to tell NetMeeting who you want to call.

In the To text box, specify the person you want to call by entering one of the following:

  • If you want to contact someone with a voice call, type the recipient’s phone number.


    Voice calls in NetMeeting must go through a gateway server on your network. To specify the gateway, select Tools, Options to open the Options dialog box. In the General tab, click Advanced Calling to display the Advanced Calling Options dialog box. Activate the Use a Gateway to Call Telephones and Videoconferencing Systems check box, and then use the Gateway text box to enter the computer name or IP address of the gateway system. Note that some networks use a gatekeeper, a computer that enables you to connect to other people and other computers. In this case, activate the Use a Gatekeeper to Place Calls check box instead, and then enter the computer’s name or IP address in the Gatekeeper text box.

  • If the person is logged on to a directory server, type the server name, a slash (/), and then the person’s email address, as in this example:

  • If you’re on a network, type the name that the person’s computer uses on the network, or the computer’s IP address.

  • If the person is connected to the Internet, type the IP address of their computer.

In the Using list, select either Network or Directory. (Alternatively, you can select Automatic and let NetMeeting figure it out.)

Click Call.

When NetMeeting finds the user and places the call, the other person hears a ring and sees the dialog shown in Figure 2. The remote user clicks Accept to answer the call, or clicks Ignore to reject the call. (NetMeeting automatically rejects an incoming call if it isn’t answered after five rings.)

Figure 2. This dialog box appears when there is an incoming NetMeeting call.

If the call goes through, your name and the remote user’s name are added to the Name list, and NetMeeting displays In a call in the status bar, as shown in Figure 3.

Figure 3. NetMeeting with a call in progress.

Here are some notes to bear in mind when you’re connected:

  • To talk to the other person, just speak into your microphone. If the sound cards used by you and the remote user can handle full-duplex audio, both of you can speak at the same time. If the cards support only half-duplex audio, only one of you can speak at a time.

  • If the remote user complains that your voice isn’t loud enough, you can increase your microphone volume or the remote user can increase his speaker volume.

  • To find out the email address and other particulars about the remote user (depending on what that person entered into her NetMeeting configuration), right-click the user and select Properties from the context menu.

  • Users who have voice capability are shown with an icon in the audio column. Similarly, users with video capability have an icon in the video column.

  • In a conference, only two people can communicate by voice or video at one time. If a third person joins the conference, that person can communicate only via Chat, Whiteboard, or some other NetMeeting feature.

Ending a Call

When it’s time to end a NetMeeting call, use any of the following techniques to hang up:

  • Select Call, Hang Up

  • Click the End Call button

  • Select Call, Exit or close the NetMeeting window

NetMeeting disconnects the call. If you began the conference and it includes three or more people, NetMeeting displays the warning that hanging up will disconnect everyone you invited. To disconnect everyone in the conference, click Yes.

Using the SpeedDial Feature

If you call certain people frequently, you can use NetMeeting’s SpeedDial feature to connect to these users with only a couple of mouse clicks or keystrokes. Follow these steps to create a SpeedDial entry:

Select Call, Create SpeedDial to display the Create SpeedDial dialog box.

In the Address text box, type the person’s computer name, IP address, or directory entry. (You can’t create telephone number SpeedDial entries.)

In the Call Using list, select either Directory or Network.

Make sure that the Add to SpeedDial option is activated.

Click OK.

After you’ve added someone to the SpeedDial, you can call that person by selecting Call, Directory to open the Find Someone window. In the Select a Directory list, select Speed Dial to display your SpeedDial list, and the double-click the entry you want to call.


The list of SpeedDial entries has two columns: Name and Address. Unfortunately, NetMeeting puts the entry’s address value in both columns, which is the opposite of helpful. To fix this, open the SpeedDial folder:

   %SystemDrive%\Program Files\NetMeeting\SpeedDial

Here you’ll see a shortcut for each SpeedDial entry. Rename each shortcut to the name of the person it represents. Now return to the Find Someone window and reselect SpeedDial in the Select a Directory list. This time the shortcut names you created appear in the Name list.


If you want to give other people a SpeedDial shortcut that connects to you, create a new SpeedDial entry that uses your computer name, IP address, or directory entry. Activate the Save on the Desktop option and click OK. Display the desktop, right-click the shortcut icon, and then select Send To, Mail Recipient. Send the message to the person you want to call you.

Hanging a “Do Not Disturb” Sign

If you have NetMeeting running but you don’t want to accept any new calls for a while, you can hang an electronic Do Not Disturb sign by activating the Call, Do Not Disturb command (click OK in the dialog box that appears). While this command is active, others attempting to call you will receive a message telling them The other party did not accept your call.

Other -----------------
- Remote Collaboration with Microsoft NetMeeting : Configuring NetMeeting
- Sending and Receiving Faxes (part 3) - Receiving Faxes
- Sending and Receiving Faxes (part 2) - Sending a Fax
- Sending and Receiving Faxes (part 1) - Installing, Configuring the Fax Service
- Using HyperTerminal for Modem-to-Modem Connections : Connecting to a Remote System & Performing File Transfers
- Using HyperTerminal for Modem-to-Modem Connections : Creating a New HyperTerminal Connection
- Getting Your Modem to Dial Voice Calls for You : Setting Phone Dialer’s Options & Quick Connections with Speed Dial
- Configuring Windows Firewall to Allow Incoming Internet Calls & Placing an Internet or Network Call
- Getting Your Modem to Dial Voice Calls for You : Placing a Voice Call
- Migrating Your Applications from XP to Windows 7
- Migrating from XP to Windows 7 : Installing Windows 7
- Migrating Applications from Windows XP to Windows 7
- Migrating from XP to Windows 7 : Windows 7 Upgrade Advisor
- Surfing the Web Securely (part 3) - Blocking Pop-Up Windows
- Surfing the Web Securely (part 2) - Enhancing Online Privacy by Managing Cookies
- Surfing the Web Securely (part 1) - Adding and Removing Zone Sites
- Keeping Intruders Out of Your System : Turning Off File and Printer Sharing, the Messenger Service
- Working with Email Safely and Securely : Sending a Secure Message & Receiving a Secure Message
- Working with Email Safely and Securely : Maintaining Your Privacy While Reading Email & Setting Up an Email Account with a Digital ID
- Troubleshooting Network Problems : Working with Email Safely and Securely - Protecting Yourself Against Email Viruses & Filtering Out Spam
Most view of day
- Maintaining Dynamics GP : Safeguarding data by Backing Up everything
- Using Microsoft SharePoint with Microsoft Dynamics CRM Functions (part 2) - Displaying Data Using BDC in Microsoft Office SharePoint Server
- SQL Server 2012 : Running SQL Server in A Virtual Environment - MONITORING VIRTUALIZED DATABASE SERVERS
- Maintaining Security : Restricting Content in Windows Media Center, Creating Trusted Contacts
- Advanced Windows 7 Programming : Working in the Background - DEVELOPING TRIGGER-START SERVICES (part 6)
- Maintaining Windows 7 : Check Hard Drive Free Space
- Deploying the Client for Microsoft Exchange Server 2007 : Deploying with Microsoft Systems Management Server, Managing Postdeployment Tasks
- Programming Drivers for the User Mode Driver Framework : Functions for COM Support
- Microsoft PowerPoint 2010 : Creating New Slides (part 1) - Creating New Slides from the Outline Pane
- Windows Server 2008 Server Core : Outputting Data Files with the Type Command
Top 10
- Windows Server 2012 : DHCP,IPv6 and IPAM - Exploring DHCP (part 3) - Creating IPv4 DHCP Scopes
- Windows Server 2012 : DHCP,IPv6 and IPAM - Exploring DHCP (part 2) - Installing DHCP Server and Server Tools
- Windows Server 2012 : DHCP,IPv6 and IPAM - Exploring DHCP (part 1)
- Windows Server 2012 : DHCP,IPv6 and IPAM - Understanding the Components of an Enterprise Network
- Microsoft OneNote 2010 : Using the Research and Translate Tools (part 3) - Translating Text with the Mini Translator
- Microsoft OneNote 2010 : Using the Research and Translate Tools (part 2) - Translating a Word or Phrase with the Research Pane
- Microsoft OneNote 2010 : Using the Research and Translate Tools (part 1) - Setting Options for the Research Task Pane, Searching with the Research Task Pane
- Microsoft OneNote 2010 : Doing Research with Linked Notes (part 2) - Ending a Linked Notes Session, Viewing Linked Notes
- Microsoft OneNote 2010 : Doing Research with Linked Notes (part 1) - Beginning a Linked Notes Session
- Microsoft OneNote 2010 : Doing Research with Side Notes (part 3) - Moving Side Notes to Your Existing Notes
Windows XP
Windows Vista
Windows 7
Windows Azure
Windows Server
Windows Phone
2015 Camaro