3. Selecting Actions
As with conditions and exceptions, your choice of
possible actions depends on whether you're creating the rule on a Hub
Transport server or an Edge Transport server. The Exchange 2010 help
files contain detailed descriptions of how each of these actions is
defined and applied.
.1. Hub Transport Actions
The actions of the transport rule specify what the rule will do to the message (or what it will do about the message). Figure 3 shows the Actions page of the Edit Transport Rule wizard.
You can select the following actions on Hub Transport servers:
Prepend the subject with string
Apply message classification
Append disclaimer text and fallback to action if unable to apply
Rights protect message with RMS template
Set the spam confidence level to value
Set header with value
Remove header
Add a recipient in the To field addresses
Copy the message to addresses
Blind carbon copy (Bcc) the message to addresses
Add the sender's manager as a specific recipient type
Forward the message to addresses for moderation
Forward the message to the sender's manager for moderation
Redirect the message to addresses
Send rejection message to sender with enhanced status code
Delete the message without notifying anyone
One disappointing omission in the Hub Transport rule
actions is the ability to designate that a matching message must be
delivered to a specific location in the destination mailbox.
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In Exchange Server 2010, an administrator can create
HTML disclaimers, as a Transport Rule action. When using HTML
disclaimers, a Hub Transport server inserts disclaimers into email
messages using the same message format as the original message. For
example, if a message is created in HTML, the disclaimer is added in
HTML. If the message is created as plaintext, HTML tags are stripped
from the HTML disclaimer text and the resulting disclaimer text is
added to the plaintext message.
Exchange 2010 HTML disclaimer text can include HTML
tags. This allows you to create messages with rich functionality
available in HTML code. For example, HTML tags can include in-line
Cascading Style Sheets. Messages sent in the HTML format can then
display rich disclaimer messages.
More importantly, in Exchange Server 2010, you can
add images to an HTML disclaimer by using IMG tags. You cannot actually
drag and drop image files directly into the transport rule, but you
have to place the image files on a publicly accessible web server. Once
you have verified that the image is available by using a URL, you can
add the path to the disclaimer Action in the Transport rule. For
example:
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3.2. Edge Transport Actions
You can select the following actions on Edge Transport servers:
Log an event with a message
Prepend the subject with a string
Set the spam confidence level to a value
Set the header with a value
Remove the header
Add a recipient in the To field addresses
Copy the message to addresses
Blind carbon copy (Bcc) the message to addresses
Drop the connection
Redirect the message to addresses
Put the message in a spam quarantine mailbox
Reject the message with a status code and response
Delete the message without notifying anyone
