7. Configuring Journal Rules
Journaling allows you to forward copies of messaging items and related
reports automatically to an alternate location. You can use journaling
to verify compliance with policies
implemented in your organization and to help ensure that your
organization can meet its legal and regulatory requirements. One way to
implement journaling is to do so through managed folder settings. You
can also enable journaling for the entire organization using journal rules.
You can target journal rules for
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Internal messaging items Tracks messaging items sent and received by recipients inside your Exchange organization.
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External messaging items Tracks messaging items sent to recipients or from senders outside your Exchange organization.
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Global messaging items
Tracks all messaging items, including those already processed by
journal rules that track only internal or external messaging items.
When you enable journal rules for one or more of these scopes, the rules are executed on your organization's Hub Transport servers. Journal
rules can be targeted to all recipients or to specific recipients. For
example, you can create a rule to journal all messages sent to the
AllEmployees distribution group.
You can create a journal rule by completing the following steps:
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In the Exchange Management Console, expand the Organization Configuration node, and select the Hub Transport node.
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On the Journal
Rules tab, right-click an open area of the details pane, and then
select New Journal Rule. This starts the New Journal Rule Wizard (shown
in Figure 5).
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In the Rule Name text box, type a descriptive name for the rule.
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You now need to provide the journal e-mail address. Click Browse. In
the Select Recipient dialog box, select the recipient to which Exchange
Server should forward journal reports.
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Use the Scope options to set the scope as Global, Internal, or External.
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If you want the rule to apply to a specific recipient rather than to
all recipients, select the Journal Messages For Recipient check box and
then click Browse. In the Select Recipient dialog box, select the
recipient for which journal reports should be created and then click OK.
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By default, journal rules are enabled. If you want to create the rule but not enable it, clear the Enable Rule check box.
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Click New to create the rule. On the Completion page, click Finish.
To manage journal rules, you can right-click and then select one of the following options:
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Disable Rule Disables the journal rule so that it is no longer applied.
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Remove Removes the journal rule.
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Properties Allows you to edit the properties of the journal rule.
In the Exchange Management Shell, you can manage journal
rules using the following cmdlets: New-JournalRule, Set-JournalRule,
Get-JournalRule, and Remove-JournalRule.
