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Microsoft Visio 2010 : Working with Text (part 3) - Text Resizing Behavior

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2/17/2014 2:51:04 AM

Text Resizing Behavior

A common complaint from Visio users is that “my text is resizing improperly!” This problem stems from the fact that some text is informational and some text is graphical. Figure 6 illustrates the problem.

Figure 6. Graphical text should resize with a symbol. Informational text should not.

For the Stop Sign shape, S-T-O-P is part of the graphic. The text below the Stop sign serves as a caption and is informational—not part of the symbol. If the shape is resized, S-T-O-P resizes too, but the caption does not.

All the text on the Process shape is informational. You make the Process shape bigger when you need space for more text. The text on most Visio shapes behaves this way.

In this example, S-T-O-P isn’t even editable text. It is four shapes drawn to look like the letters, so they naturally resize with the rest of the shape.

Creating Fixed, Graphical Text That Resizes with a Shape

If you have a fixed set of letters like S-T-O-P in the Stop Sign shape, you can convert them to a graphical block that stretches like a shape. Just follow these steps:

1.
On a new, blank drawing, create a text block using the Text or Text Block tool. Alternatively, draw a rectangle and format it with no line and no fill.

2.
Type the letters for your text.

3.
Format the font, color, and style for your text.

4.
Copy the shape to the Clipboard.

5.
Right-click anywhere on the page and choose Paste Special.

6.
In the dialog, choose As Picture (Enhanced Metafile) and click OK. A new shape appears with the text that you copied.

7.
Verify that the text size grows with the shape by pulling on the resize handles.

8.
Verify that you can’t edit the text. Select the shape and type. The new shape has its own text block, unrelated to the graphical characters.

9.
Change line, fill, and text formatting attributes for the shape. Notice that the text maintains the same font, color, and fill. Only the outline and background of the shape change. This is another limitation of this technique.

10.
Group the new shape with other shapes to create a new shape.

11.
Resize the new group and verify that your text grows with the shape.
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