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Introducing SharePoint Mobile in 2010 (part 1) - Microsoft Office Mobile 2010 & SharePoint Workspace Mobile 2010

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Microsoft SharePoint 2010, Microsoft Office Mobile 2010, and Mobile Document Viewers provide many enhancements that are the result of substantial Microsoft investment in mobile data access capabilities. The new SharePoint Workspace Mobile 2010 provides the capability to connect to SharePoint sites in a secure manner from Windows Mobile devices, includes a simple but effective interface for working with SharePoint data, and also provides for offline access to that data. Microsoft Office Web Applications provide the ability to view documents while on the go from almost any third-party mobile device, and mobile search allows users to find the information they need quickly and easily. Lastly, mobile views, which offer trimmed-down versions of SharePoint sites designed for mobile devices browsers, allow for access to list data and Web Parts in a familiar manner. In the following sections, you will explore each of these capabilities in more detail.

Note:

Products built on Microsoft SharePoint Foundation contain mobile document viewers and hosting pages.


1. Microsoft Office Mobile 2010

Microsoft Office Mobile 2010 allows users to view and edit Microsoft Office Word, Microsoft Office Excel, and Microsoft Office PowerPoint documents using mobile devices. Users can edit documents sent as e-mail attachments or retrieved directly from a SharePoint site via SharePoint Workspace Mobile 2010. With a recognizable look and feel, Office Mobile 2010 provides a familiar user experience for mobile users. Whether you are simply reviewing documents while on the go, or you need to make edits, take notes, or modify a presentation, you can do it all from the comfort of your Windows Phone with Office Mobile 2010. The mobile applications included in Office Mobile 2010, as shown in Figure 1, are

  • Office Word Mobile 2010

  • Office Excel Mobile 2010

  • Office PowerPoint Mobile 2010

  • Office OneNote Mobile 2010

  • SharePoint Workspace Mobile 2010

Figure 1. Office Mobile 2010


2. SharePoint Workspace Mobile 2010

SharePoint Workspace Mobile 2010 is new in Office Mobile 2010 and is available for devices running Windows Mobile 6.5 and later. By providing a familiar user experience for working with SharePoint data as well as offline access capabilities, SharePoint Workspace Mobile 2010 is a powerful new tool for increasing the mobility of users. The main features of SharePoint Workspace Mobile 2010 are

  • Familiar interface for working with SharePoint lists and document libraries

  • Offline access for SharePoint data synchronized with the device

  • Ability to directly edit Office documents (Word, Excel, PowerPoint, and OneNote)

Figure 2 shows an example of the SharePoint Workspace Mobile 2010 experience.

Figure 2. SharePoint Workspace Mobile 2010


Real World: Using Mobile Access Abroad or at Home

Mobile devices are being purchased more and more by consumers who use them for a combination of business and personal activities. With the increased availability of mobile devices that can make phone calls, access the Internet, take photographs, read e-mail, compose documents, and play music and video games, the world becomes just a little smaller, and people become less and less reliant on the bulk of a desktop or even a laptop computer.

SharePoint 2010 provides mobile device access options from almost any phone or device and a rich user experience from Windows Phone devices. With Microsoft Office Mobile SharePoint Workspace 2010 installed, people can collaborate on SharePoint data and documents from anywhere, at any time. For example, if you get an alert on your phone from your publishing site, with SharePoint Workspace Mobile 2010 you can respond to the request for publishing of new content immediately. Not only can you participate in the workflow, but you can also verify the document or task from your device. Why is this all important? Why do people care about working on their phones if they can just log in from their computers and do everything they need to from there?

Imagine for a moment that you are in Moscow. As the lead engineer for your project, you and a few others from your company have been discussing the advantages of using your widget with your Russian counterparts, and you have been working with them to implement the project within their systems. It’s the end of a long day, with meeting after meeting. Your laptop battery is dead, it’s 6:00 P.M., and you’re hungry. Now, you’re riding on the Metro back to your hotel, and your phone vibrates in your pocket. It’s an e-mail from your boss back in Houston, Texas, where it’s 9:00 A.M.

The e-mail is brief and vague, and almost before you’ve finished reading it, you receive several additional messages from the team’s SharePoint site. You have to build a presentation for a big meeting tomorrow, and you also need to review some requests to change the documentation for your last big project. You sigh as you realize the day is not over yet, and you make your way to a nearby restaurant. When you get to the restaurant, however, you realize there are no power outlets for your laptop, and no Internet connection. You smile and order anyway, pointing to the picture of the food you want to eat. Everything you need to access is right there in your pocket, and you simply load the SharePoint 2010 mobile application on your phone, completing most of your work before you even finish your meal.

If you can’t relate to this scenario, imagine instead that you have just arrived home when you receive an alert on your phone that a spreadsheet has been updated with the latest totals for a shipment you were working on. Your laptop is still plugged in to its docking station back at the office, a full 45 minutes away. Last month, you would have needed to pack up your laptop, bring it home, and log onto your SharePoint site to review the updates online. Now you simply load the SharePoint 2010 mobile application on your phone and view the alert before your garage door has finished closing.

Then you can open the spreadsheet and review the information that was updated, noticing immediately that the numbers are not correct. After checking out the document and making the minor updates, you check in the document again and create a new task for your coworker to verify the numbers you’ve edited. Then, stuffing the phone into your pocket, you walk through the door to your family, just in time for dinner. They won’t have to wait for you today, and you have just saved yourself the hassle of having to catch up in the morning.

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