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Microsoft Visio 2010 : Importing Graphics (part 4) - Adding Excel Charts to Your Diagrams, Importing Vector Graphics

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3. Adding Excel Charts to Your Diagrams

If you have Microsoft Excel 2010 installed on your system, the Chart button appears to the right of the Clip Art button on the Insert tab. This feature enables you to quickly add Excel charts and associated data to your diagram. The effect is the same as copying a chart from Excel and pasting it to Visio, which is arguably an easier way to go about it.

Figure 5 shows five versions of an Excel chart embedded in Visio.

Figure 5. Five copies of an Excel chart inserted in Visio. All have different sizes, the data for one is being edited, and the data for another is being shown as a table instead of a chart.

  • The lower right chart object has been activated for in-place editing by double-clicking. Once opened, Visio’s Ribbon is replaced by Excel’s until you finish editing. In fact, you don’t even see the chart, because the data tab (Sheet1) has been selected, and values are being edited.

  • To finish in-place editing, click a blank area in the drawing or press the Esc key. If you exit editing while the data tab is active, you will see a table in Visio rather than a chart, as the “MW” table in the top-right corner shows.

  • When charts are resized, they do so intelligently. Notice how the three charts—which have identical data—aren’t simply stretched or squished. Fonts aren’t warped, the title text wraps, the chart labels rotate to best fit the space, and the number of grid-lines changes to fit the space.

If you don’t like the cramped environment of in-place editing, right-click a chart and then choose Chart Object, Open. This pops up the chart in a separate Excel window, where you can make changes as you normally would. When you’re done, close the Excel window.

4. Importing Vector Graphics

Just as you can import bitmap images, you can also import a variety of vector-based graphics files.

Using File, Open or Insert, Picture, you can set the file-type filter to one of these formats:

  • Scalable Vector Graphics (*.svg;*.svgz)

  • AutoCAD Drawing (*.dwg;*.dxf)

  • Compressed Enhanced Metafile (*.emz)

  • Enhanced Metafile (*.emf)

  • Windows Metafile (*.wmf)

Because these files are vector-based, you don’t have to worry about jaggies on resizing, opaque blockish backgrounds, or compression.

After you import a graphic, you can add text to it as you would any Visio shape. The vectors themselves are inaccessible, however. For example, if you change the fill color, you just set the color for the background rectangle, which usually isn’t what you intended.

If you don’t need to alter the colors or bits of an imported graphic, just leave it alone. If you do need to modify pieces, you can convert the graphic to Visio-native objects. Just right-click and choose Group, Ungroup.

This conversion isn’t always perfect and comes with occasional oddities. Sometimes you might get duplicate shapes: one for the outline of an object and one for its fill. Sometimes gradient fills end up as hundreds of thin rectangles. In addition, advanced, unsupported effects from SVG files can end up as bitmaps.

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