After inserting a few slides into a
presentation, and perhaps building some content on them, you might
decide to make some changes, such as rearranging, deleting, and so on.
The following sections explain how to manage and manipulate the slides
in a presentation.
1. Selecting Slides
Before you can issue a command that acts upon a
slide or a group of slides, you must select the slides that you want to
affect. You can do this from either Normal or Slide Sorter view, but
Slide Sorter view makes it easier because you can see more slides at
once. From Slide Sorter view, or from the Slides pane in Normal view,
you can use any of these techniques to select slides:
To select a single slide, click it.
To select multiple slides, hold down the Ctrl key as you click each one. Figure 1 shows slides 1, 3, and 6 selected, as indicated by the shaded border around the slides.
To
select a contiguous group of slides (for example, slides 1, 2, and 3),
click the first slide, and then hold down the Shift key as you click
the last one. All of the slides in between are selected as well.
To cancel the selection of multiple slides, click anywhere outside of the selected slides.
To select slides from the Outline pane in Normal
view, click the slide icon to the left of the slide's title; this
selects the entire slide, as shown in Figure 2.
It's important to select the entire slide and not just part of its
content before issuing a command such as Delete, because otherwise, the
command only affects the portion that you selected.
2. Deleting Slides
You may want to get rid of some of the slides,
especially if you created your presentation using a template that
contained a lot of sample content. For example, the sample presentation
may be longer than you need, or you may have inserted your own slides
instead.
Select the slide or slides that you want to delete, and then do either of the following:
3. Undoing Mistakes
The Undo command allows you
to reverse past actions. For example, you can use it to reverse all of
the deletions that you made to your presentation in the preceding
section. The easiest way to undo a single action is to click the Undo
button on the Quick Access toolbar or press Ctrl+Z. You can click it as
many times as you like; each time you click it, you undo one action.
By default, the maximum number of Undo operations is 20, but you can change this. Choose File =>
Options, then click Advanced, and in the Editing Options section,
change the Maximum Number of Undos setting. Keep in mind that if you
set the number of undos too high, it can cause performance problems in
PowerPoint.
|
|
You can undo multiple actions at once by opening the Undo button's drop-down list, as shown in Figure 3.
Just drag the mouse across the actions that you want to undo (you don't
need to hold down the mouse button). Click when the desired actions are
selected, and presto, they are all reversed. You can select multiple
actions to undo, but you can't skip around. For example, to undo the
fourth item, you must undo the first, second, and third ones, as well.
The Redo command is the opposite of Undo. If you
make a mistake with the Undo button, you can fix the problem by
clicking the Redo button. Like the Undo button, it has a drop-down
list, and so you can redo multiple actions at once.
The Redo command is available only
immediately after you use the Undo command. If Redo isn't available, a
Repeat button appears in its place. The Repeat command enables you to
repeat the last action that you performed (and it doesn't have to be an
Undo operation). For example, you can repeat some typing, or some
formatting. Figure 4 shows the Repeat button.