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Microsoft PowerPoint 2010 : Animating Slide Content (part 2) - Special Options for Text Animation

11/23/2012 5:47:37 PM

4. Setting Animation Timing

The timing controls for animations are located in the Timing group on the Animations tab, as shown in Figure 5.

Figure 4. The More command opens a dialog box of effects for the chosen type.

Figure 5. Control the timing of an animation from the Timing group.

By default, animations are set to occur On Click. You can instead set them to occur automatically by choosing one of these settings from the Start drop-down list on the Animations tab:

  • With Previous: The animation occurs simultaneously with the start of the previous event in the Animation pane. If there is no previous event, the animation occurs simultaneously with the appearance of the slide itself.

  • After Previous: The animation occurs after the previous animation event has finished occurring. If there is no previous event, the animation occurs after the appearance of the slide itself.

The difference between those two settings is subtle, because most animation events are very short in duration. However, if an event is set to After Previous and the previous event takes a long time to execute, the difference may be more noticeable.

You can also set a Delay for the animation (Animations => Delay). This delays the animation's start for a specified number of seconds after the previous event.

The Duration setting (Animations => Duration) controls the speed at which the animation occurs. The higher the duration setting, the slower it will execute.

5. Copying Animation

The Animation Painter is a very handy new feature in PowerPoint 2010 that enables you to copy an animation effect from one object to another. To use it, follow these steps:

  1. Select the object that is already animated the way you want.

  2. Choose Animations => Animation Painter.

  3. Click the object to receive the copied animation. (You can navigate to a different slide before doing this.)

6. Special Options for Text Animation

When you are animating the text in a text box, some extra options become available.

For starters, you can choose the grouping that you want to animate. For example, suppose that you have three levels of bullets in the text box, and you want them to be animated with each second-level bullet appearing separately. You can specify the second level as the animation grouping, so that all third-level bullets appear as a group, along with their associated second-level bullet.

6.1. Changing the Grouping Level

The grouping level is the detail level at which separate animations occur. For example, if the animation is grouped by paragraph, each paragraph (that is, each bullet point) is a separate event.

You can change the grouping level by choosing Animations => Effect Options and then choosing one of these options;

  • As One Object: Makes the entire content placeholder a single animation event.

  • All At Once: Makes each paragraph a separate event, but assigns On Click to only the first one; the others are set to animate With Previous, which means they occur simultaneously with the first one.

  • By Paragraph: Animates each paragraph separately and assigns On Click to each event. This is the default.

If you have more than one level of bullets, the subordinate-level bullet points are animated along with their first-level parent when you use Animations => Effect Options => By Paragraph.

If you want bullets that are other than first-level to be separately animated, you must set that up in the Effect Options dialog box. Follow these steps:

  1. In the Animation pane, collapse the group (by clicking the double up arrow). Then right-click the collapsed group and choose Effect Options.

  2. In the Effect Options dialog box, click the Text Animation tab.

  3. Open the Group Text drop-down list and choose the level at which you want to group bullet points. For example, in Figure 6, I am grouping by 2nd Level Paragraphs.

  4. Click OK to accept the new grouping setting.

Figure 6. Group by a certain level of paragraphs (bullets).

To animate the list in reverse order (that is, from the bottom up), mark the In Reverse Order check box (see Figure 6).

6.2. Animating Each Individual Word or Letter

By default, when a paragraph animates, it does so all at once. You can optionally instead set it to animate one word at a time, or even one letter at a time. (Be careful with this, though; it gets annoying quickly!)

To set this up, do the following:

  1. Right-click the animation event in the Animation pane and choose Effect Options. The Effect Options dialog box opens.

  2. On the Effect tab, open the Animate Text drop-down list and choose a setting:

    • All at once

    • By word

    • By letter

  3. Click OK.

7. Removing an Animation Effect

You can remove the animation for a specific object, or remove all of the animation for the entire slide. When an object is not animated, it simply appears when the slide appears, with no delay. For example, if the title is not animated, the slide background and the title appear first, after which any animation executes for the remaining objects. To remove animation from a specific object, do the following:

  1. Display the Animation pane (Animations => Animation Pane).

  2. If the object is part of a group, such as a bulleted list, then expand or collapse the list, depending on the effect that you want to remove. For example, to remove an animation effect from an entire text box, you must first collapse the list. To remove an animation effect from only a single paragraph, such as a bulleted item, you must first expand the list.

  3. Select the animation effect from the pane, and then press the Delete key on the keyboard, or right-click and choose Remove, or choose None from the Animation Gallery. PowerPoint removes the animation and then renumbers any remaining animation effects.

8. Assigning Multiple Animation Effects to a Single Object

Some objects might need more than one animation effect. For example, you may want an object to have an Entrance and an Exit effect, or you may want a bulleted list to enter one way and then emphasize each point in a different way.

To assign a new animation effect to an object that is already animated, just select it and apply another animation event to it with Animations => Add Animation. You don't have to do anything special to it just because it already has an animation event. (You can't use the Animation Gallery to add an animation to an object that already has an animation because it will just change the existing event, not create a new event.)


Keep in mind that the numbers that appear next to the objects on the slides when the Animations tab is displayed do not refer to the objects themselves — they refer to the animation events. If an object does not have any animation assigned to it, then it does not have a number. Conversely, if an object has more than one animation effect assigned to it, then it has two or more numbers.

9. Reordering Animation Effects

By default, animation effects are numbered in the order that you created them. To change this order, do the following:

  1. On the Animation pane, click the effect whose position you want to change.

  2. Click the Re-Order up- or down-arrow buttons at the bottom of the pane, or the Move Earlier or Move Later buttons on the Animations tab, to move the position of the animation in the list. See Figure 7.

Figure 7. Reorder animation effects from the task pane or the Animations tab.

You can also drag-and-drop items in the animations list to rearrange them. Position the mouse pointer over an object, so that the pointer turns into a double-headed up or down arrow, and then drag the object up or down in the list.
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