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Microsoft PowerPoint 2010 : Animating Slide Content (part 5) - Animating Parts of a Chart, Animation Tips

11/23/2012 5:54:11 PM

14. Animating Parts of a Chart

If you create a chart using PowerPoint's charting tool, then you can display the chart all at once or apply a custom animation effect to it. For example, you can make the chart appear by series (divided by legend entries), by category (divided by X-axis points), or by individual element in a series or category. Figures 15 and 16 show progressions based on series and category.

Figure 15. In this progression, the chart is appearing by series.

Figure 16. Here, the chart is appearing by category.

Along with making various parts of the chart appear at different times, you can also make them appear using any of the animated techniques that you have already learned, such as flying in, dropping in, fading in, and so on. You can also associate sounds with the parts, and dim them or change them to various colors when the animation is finished.

To animate a chart, you must first set up the entire chart to be animated, just as you would any other object on a slide.

Then, to set up the chart so that different parts of it are animated separately, do the following:

  1. Choose Animations => Effect Options and then choose any of the following options from the Sequence section of the menu (see Figure 17):

    • As One Object: The entire chart is animated as a single object.

    • By Series: In a multi-series chart, all of series 1 enters at once (all the bars of one color), then all of series 2 enters at once, and so on.

    • By Category: All the bars for the first category appear at once (an entire grouping of multi-colored bars), then the second category's bars, and so on.

    • By Element in Series: Each data point is animated separately, in this order: each point (from bottom to top, or left to right) in series 1, then each point in series 2, and so on.

    • By Element in Category: Each data point is animated separately, in this order: each point (from bottom to top, or left to right) in category 1, then each point in category 2, and so on.

Figure 17. You can animate the chart by series, by category, or by individual data points.

You can also set up chart animation from the Effect Options dialog box. Collapse the chart's animation in the Animation pane (if needed), and then right-click it and choose Effect Options. In the dialog box that appears, click the Chart Animation tab, and make your selection there. The choices are exactly the same as on the menu (Figure 18-21), plus there is one additional check box: Start Animation by Drawing the Chart Background, which is on by default. It animates the grid and legend. If you deselect this option, these items appear immediately on the slide, and the data bars, slices, or other chart elements appear separately from them.

You do not have to use the same animation effect for each category or each series of the chart. After you set up the chart to animate each piece individually, individual entries appear for each piece on the list in the Animation pane. You can expand this list and then apply individual settings to each piece. For example, you could have some data bars on a chart fly in from one direction, and other data bars fly in from another direction. You can also reorder the pieces so that the data points build in a different order from the default order.

Not all animation effects are available for every type of chart and every series or category animation. If a particular animation is not working, try a simpler one, such as Fade or Wipe.

15. Controlling Animation Timing with the Advanced Timeline

The animation timeline is a graphical representation of how animated content will appear on the slide. In the discussion about sounds and soundtracks. It is on by default in PowerPoint 2010. If you don't see it, right-click any animation event in the Animation Pane and choose Show Advanced Timeline.

The timeline is useful because it can tell you the total time involved in all of the animations that you have set up, including any delays that you have built in. Figure 19 shows a timeline for a chart that is animated by category, in which each event is set to occur After Previous.

For events that are set to On Click, the Advanced Timeline shows them to be occurring simultaneously, but this is not really true; they are just not time-sequenced with one another in the same way that events set to With Previous or After Previous are.

Notice also in Figure 18 that the Seconds button at the bottom opens a menu from which you can Zoom In and Zoom Out on the timeline.

You can also use the timeline to create delays between animations and to increase the duration of individual animations. To increase the duration of an item, you can drag the right side of the bar representing its length in the Animation pane. Drag the left side of the bar to create a delay between animations. When you drag the bar for an item that is set to After Previous, the other bars also move. However, when you drag the bar for an item that is set to With Previous, PowerPoint allows an overlap.

16. Animation Tips

Here are some tips for using animation in your own work:

  • Try to use the same animation effect for each slide in a related series of slides. If you want to differentiate one section of the presentation from another, use a different animation effect for the text in each different section.

  • If you want to discuss only one bullet point at a time on a slide, set the others to dim or change to a lighter color after animation.

    Figure 18. The advanced timeline shows how much time is allotted to each animated element on the slide.
  • If you want to obscure an element but you cannot make the animation settings do it the way you want, consider using a shape that is set to the same color fill as your background color and that has no outside border. This shape will appear "invisible" but will obscure whatever is behind it.

  • Animate a chart based on the way you want to lead your audience through the data. For example, if each series on your chart shows the sales for a different division and you want to compare one division to another, you can animate by series. If you want to talk about the results of that chart over time rather than by division, you can animate by category instead.

  • If you want to create your own moving graphic but you do not have access to a program that creates animated GIFs, you can build a very simple animation on a slide. Simply create the frames of the animation — three or more drawings that you want to progress through in quick succession. Then, lay them one on top of another on the slide and set the timings so that they play in order. You can adjust the delays and repeats as needed.

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