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Microsoft Power Point 2010 : Inserting a Diagram & Editing SmartArt Text

12/1/2011 9:14:42 AM

1. Inserting a Diagram

All SmartArt diagrams start out the same way — you insert them on the slide as you can any other slide object. That means you can either use a diagram placeholder on a slide layout or you can insert the diagram manually.

To use a placeholder, start with a slide that contains a layout with a diagram placeholder in it, or change the current slide's layout to one that does. Then click the Insert SmartArt Graphic icon in the placeholder, as shown in Figure 1. To insert from scratch, click the SmartArt button on the Insert tab.


Figure 1. Click the SmartArt icon in the placeholder on a slide.



Another way to start a new diagram is to select some text and then right-click the selection and choose Convert to SmartArt.

Any way you start it, the Choose a SmartArt Graphic dialog box opens, as shown in Figure 2. Select one of the SmartArt categories, click the desired SmartArt object, and click OK, and the diagram appears. From there it's just a matter of customizing.


Figure 2. Select the diagram type you want to insert.



NOTE

Some diagrams appear in more than one category. To browse all of the categories at once, select the All category. You can access additional diagrams by choosing the Office.com category.

When you select a diagram, SmartArt Tools tabs become available (Design and Format).


2. Editing SmartArt Text

All SmartArt has text placeholders, which are basically text boxes. You simply click in one of them and type. Then use the normal text-formatting controls (Font, Font Size, Bold, Italic, and so on) on the Home tab to change the appearance of the text, or use the WordArt Styles group on the Format tab to apply WordArt formatting.

You can also display a Text pane, and type or edit the diagram's text there. The Text pane serves the same purpose for a diagram that the Outline pane serves for the slide as a whole.

The text in the outline pane is not always in the order you would expect it to be for the diagram because it forces text to appear in linear form from a diagram that is not necessarily linear. It does not matter how the text appears in the Text pane because only you see that. What matters is how it looks in the actual diagram.


Here are some tips for working with diagram text:

  • To leave a text box empty, just don't type anything in it. The Click to add text words do not show up in a printout or in Slide Show view.

  • To promote a line of text, press Shift+Tab; to demote it, press Tab in the Text pane.

  • Text wraps automatically, but you can press Shift+Enter to insert a line break if necessary.

  • In most cases, the text size shrinks to fit the graphic in which it is located. There are some exceptions to that, though; for example, at the top of a pyramid, the text can overflow the tip of the pyramid.

  • All of the text is the same size, so if you enter a really long string of text in one box, the text size in all of the related boxes shrinks too. You can manually format parts of the diagram to change this behavior.

  • If you resize the diagram, its text resizes automatically.

Other -----------------
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