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Exchange Server 2010 : Configuring Transport Servers - Hub Transport Servers (part 2)

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5/13/2011 6:13:28 PM

4. Email Address Policies

Email address policies generate the primary and secondary email addresses for recipients in an Exchange organization based on a combination of first name, last name, middle initial, and accepted domain. The default email address policy for an organization involves the user’s alias, the “at” sign (@), and the default accepted domain, which is the forest root domain’s fully qualified domain name.

To create an email address policy, perform the following general steps:

  1. Navigate to the Organization\Hub Transport node in the EMC and click on New E-Mail Address Policy in the Actions pane.

  2. Enter a name for the policy and specify which recipient types to which the policy applies. As Figure 4 shows, policies can apply to all recipient types or a selection of mailboxes, external email addresses, resource mailboxes, contacts, and mail-enabled groups. On this screen, you can also select the recipient container, such as a specific organizational unit, to which the policy will apply.

    Figure 4. New address policy


  3. Specify the conditions under which the policy applies. This could mean that the user’s state or province, department, or company attribute matches a certain value.

  4. Specify the format of the email address and the accepted domain to which the email address applies. You can add multiple email address formats at this point and set the default reply to address of addresses, as shown in Figure 5.

    Figure 5. Policy with multiple addresses


  5. Specify whether the policy will apply immediately or at a specific time in the future or whether the policy does not apply.

Each recipient can have multiple email addresses applied either through a single policy or through the application of multiple policies. The reply-to address set in the policy with the highest priority becomes the user’s default reply-to address. You can manually configure the default reply address for a single user by selecting an address on the E-Mail Addresses tab of a recipient’s properties, disabling the Automatically Update E-Mail Addressed Based On E-Mail Address Policy, and then clicking Set-As-Reply, as shown in Figure 6.

To configure email address policy priority, use the Set-EmailAddressPolicy cmdlet with the Priority parameter. The policy that has priority 1 overrides other policies. When you set a policy to priority 1, all other policies increment their priority so that no conflicts occur. For example, the existing policy that was priority 1 becomes priority 2 and so on. You can also select a policy in the Organization\Hub Transport node of the EMC and then click on Change Priority.

Figure 6. Set reply-to address


You can use the following EMS cmdlets to manage email address policies:

  • New-EmailAddressPolicy This cmdlet allows you to create a new policy.

  • Get-EmailAddressPolicy This cmdlet allows you to view the properties of an existing policy or list existing policies and their priorities.

  • Set-EmailAddressPolicy This cmdlet allows you to modify the properties of an existing policy, including setting the policy priority.

  • Update-EmailAddressPolicy This cmdlet updates the email address policy to apply any changes made by the Set-EmailAdressPolicy cmdlet to all recipients within the scope of the policy.

  • Remove-EmailAddressPolicy This cmdlet removes an existing policy but does not remove email addresses that have been applied to users through that policy.



5. Transport Settings and Transport Dumpster

Transport settings properties allow you to configure the maximum receive size, send size, and maximum number of recipients that transport servers will allow for messages that they route in your Exchange organization.

By editing the properties of transport settings, you can also configure the properties of the transport dumpster. The transport dumpster holds copies of messages that are replicating to other mailbox databases in a database availability group. In the event that a mailbox database fails before replication has occurred, messages will be kept safely in the transport dumpster up until the specified limits.

You can access transport settings properties by selecting the Organization Configuration\Hub Transport node and clicking on the Global Settings tab, selecting Transport Settings, and clicking on Properties in the actions pane. Figure 7 shows this properties dialog box.

Figure 7. Dumpster settings


You can configure transport settings at the organizational level by using the Set-TransportConfig cmdlet. Use the Set-TransportConfig cmdlet with the MaxReceiveSize, MaxRecipientEnvelopeLimit, and MaxSendSize parameters to configure maximum receive size, send size, and number of recipients for the organization. Use the Set-TransportConfig cmdlet with the MaxDumpsterSizePerDatabase and MaxDumpsterTime parameters to configure transport dumpster properties.

Note:

Understand the difference between an accepted domain and a remote domain.

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