Windows Vista
Windows 7
Windows Azure
Windows Server
Windows Phone
Windows 7

Microsoft Excel 2010 : Using Formulas - Table References in Formulas, Using Array Formulas

- How To Install Windows Server 2012 On VirtualBox
- How To Bypass Torrent Connection Blocking By Your ISP
- How To Install Actual Facebook App On Kindle Fire
4/5/2013 4:55:48 PM

1. Table References in Formulas

Names are automatically created when you define a table. A name for each column and the entire table are created. You can use these names to simplify references to the data in formulas.

To find the name of the table, select a cell in the table and go to Table Tools, Design, Properties. The name of the table will appear in the Table Name field. You can use this name in formulas to reference the entire table. The names for the columns are based on the column headers.

In addition to the table and column specifiers, Excel provides five more. To access these specifiers, you must first type the table name.

  • #All— Returns all the contents of the table or specified column.

  • #Data— Returns the data cells of the table or specified column.

  • @ (This Row)— Returns the current row.

  • #Headers— Returns all the column headers or that of a specified column.

  • #Totals— Returns the total rows or that of a specified column.

Writing Formulas That Refer to Tables

The following are rules for writing formulas that refer to tables:

  • The reference to the table must start with the table name. If the formula is within the table itself, you can omit the table name.

  • Specifiers, such as a column name or the total row, must be enclosed in square brackets, like this: TableName[Specifier]

  • If using multiple specifiers, each specifier must be surrounded by square brackets and separated by commas. The entire group of specifiers used must be surrounded by square brackets, like this: TableName[[Specifier1],[Specifier2]]

  • If no specifiers are used, the table name refers to the data rows in the table. This does not include the headers or total rows.

  • The @ (This Row) specifier must be used with another specifier, like this: TableName[[@Specifier]]

Figure 1 shows examples of using specifiers.

Figure 1. Column I has examples of using specifiers to return table information.

2. Using Array Formulas

Array formulas cannot be created in the Web App, but they will still calculate in an uploaded file.

An array holds multiple values individually in a single cell. An array formula allows you to do calculations with those individual values.

It’s hard to imagine, but three keys on your keyboard can turn the right formula into a SUPER formula. Three keys can take 10,000 individual formulas and reduce them to a single formula. These three keys are Ctrl+Shift+Enter. Enter the right type of formula in a cell, but instead of just pressing Enter, press Ctrl+Shift+Enter and the formula becomes an array formula, also known as a CSE formula.

For example, with an array formula you can do the following:

  • Multiply corresponding cells together and return the sum or average, as shown in Example 2.

  • Return a list of the top nth items in a list, while calculating the value by which you are judging their rank, as shown in Example 3.

  • Sum (or average) only numbers that meet a certain condition, such as falling between a specified range.

  • Count the number or records that match multiple criteria.

Example 1

Look at Figure 2. The ROW function returns the row number of what is in the parentheses. In columns A and B, you see the result of a normally entered ROW function looking at rows 1:10—1’s all the way down because the formula can only return the first value it holds. In columns C and D, you see the same formula, but entered as an array formula. This time, you can see each value held in the function—the numbers 1 through 10.

Figure 2. Normally, the formula in B2:B11 would return only a single value. But enter the same formula as an array formula and range C2:C11 shows the individual values held in the array formula.

Example 2

Figure 3 goes to the next step, multiplying each value in the array by 2 as shown in columns H and I. In cell H10, you include the SUM array formula, which not only multiplies each value in array by 2, but adds the results. Imagine if you had a sheet with 10,000 quantities and prices. Instead of multiplying each row into a new column and then summing that column, you just have one cell that does the entire calculation. And because you have fewer formulas, the workbook is smaller.

Figure 3. The array formula in H11 multiplies each value in the array and sums the results.

Example 3

An array formula can also return multiple values. These values are placed within the range selected before entering the formula.

For example, if you wanted to return the region, product, and date of the top three revenue generators for the data in Figure 4, you would use a formula like this:

=INDEX(A1:A46 & "-" & B1:B46 & " on " &

Figure 4. An array formula can be used to return multiple values, such as the top three revenue makers.

Look for the three largest revenues at the same time they’re being calculated, like this:


LARGE is a function that returns the nth largest value in a range, which we are creating by multiplying corresponding values in columns D and E (D2*E2, D2*E3 and so forth). In this case, we are looking top three items and place 1;2;3 in curly brackets. By placing the numbers manually in curly brackets separated by semi-colons (;), we’re identifying them as an array.

Now that we have the top three values, we have to locate them within the range, like this:


MATCH returns the row numbers of the calculated revenues by matching their location within an array of the calculated revenues. The 0 tells the function we need an exact match to the values.

The formula now holds the rows that the three largest values are found in. The INDEX function is then used to look up and return the desired details from those rows.

After you select three cells, type the entire formula and enter it by pressing Ctrl+Shift+Enter, Excel copies the formula down to each of the three cells. The first cell returns the first answer in the calculated array, the second cell returns the second value in the calculated array, and the third cell returns the third value.

When an array formula is holding more than one calculated value, you must select a range at least the size of the most values it is returning before entering it and pressing the CSE combination. If the range selected is too small, only some of the values will be returned. If the range selected is too large, an error will appear in the extra cells. Because you have the same formula in multiple cells, the workbook is smaller; Excel has to track only a single formula.

Editing Array Formulas

Following are a few rules to use when editing multicell array formulas:

  • You cannot edit just one cell of an array formula. A change made to one cell affects them all.

  • You can increase the size of the range, but not decrease it. To decrease it, you must delete the formula and reenter it.

  • You cannot move just a part of the range, but you can move the entire range.

  • The range must be continuous—you cannot insert blank cells within it.

Deleting Array Formulas

You cannot delete just one cell of an array formula. The entire range containing the array formula must be selected before you can delete it. The message You Cannot Change Part of an Array will appear if you try to delete just a portion of the range containing the formula. You can use Go to Special, Current Array to select the entire array.

If you need to resize an array to be smaller, you will have to delete and reenter it.

Deleting an Array Formula

Follow these steps to select an entire array formula and delete it:

Select a cell in the array formula.

Press Ctrl+G to bring up the Go To dialog.

Click the Special button in the lower-left corner of the dialog.

Select Current Array and click OK.

Press Delete on the keyboard to delete the entire array formula range.

Other -----------------
- Microsoft Word 2010 : Creating Desktop Publishing Documents - Adding a Watermark
- Microsoft Word 2010 : Creating Desktop Publishing Documents - Adding Desktop Publishing Effects
- Customizing Windows 7 : Customize the Start Menu
- Customizing Windows 7 : Change the Windows 7 Color Scheme
- Customizing Windows 7 : Set the Screen Saver
- Customizing Windows 7 : Set Up a Desktop Slide Show
- Customizing Windows 7 : Change the Desktop Background
- Customizing Windows 7 : Open the Personalization Window
- Deploying Applications (part 3) - Injecting in a Disk Image, Repackaging Legacy Applications
- Deploying Applications (part 2) - Automating Installation
Top 10
- Microsoft Visio 2013 : Adding Structure to Your Diagrams - Finding containers and lists in Visio (part 2) - Wireframes,Legends
- Microsoft Visio 2013 : Adding Structure to Your Diagrams - Finding containers and lists in Visio (part 1) - Swimlanes
- Microsoft Visio 2013 : Adding Structure to Your Diagrams - Formatting and sizing lists
- Microsoft Visio 2013 : Adding Structure to Your Diagrams - Adding shapes to lists
- Microsoft Visio 2013 : Adding Structure to Your Diagrams - Sizing containers
- Microsoft Access 2010 : Control Properties and Why to Use Them (part 3) - The Other Properties of a Control
- Microsoft Access 2010 : Control Properties and Why to Use Them (part 2) - The Data Properties of a Control
- Microsoft Access 2010 : Control Properties and Why to Use Them (part 1) - The Format Properties of a Control
- Microsoft Access 2010 : Form Properties and Why Should You Use Them - Working with the Properties Window
- Microsoft Visio 2013 : Using the Organization Chart Wizard with new data
Trailers Game
- The Banner Saga 2 [PS4/XOne/PC] PC Launch Trailer
- Welkin Road [PC] Early Access Trailer
- 7th Dragon III Code: VFD [3DS] Character Creation Trailer
- Human: Fall Flat [PS4/XOne/PC] Coming Soon Trailer
- Battlefleet Gothic: Armada [PC] Eldar Trailer
- Neon Chrome [PS4/XOne/PC] PC Release Date Trailer
- Rocketbirds 2: Evolution [Vita/PS4] Launch Trailer
- Battleborn [PS4/XOne/PC] 12 Min Gameplay Trailer
- 7 Days to Die [PS4/XOne/PC] Console Trailer
- Total War: Warhammer [PC] The Empire vs Chaos Warriors Gameplay Trailer
- Umbrella Corps [PS4/PC] Mercenary Customization Trailer
- Niten [PC] Debut Trailer
- Stellaris [PC] Aiming for the Stars - Dev. Diary Trailer #1
- LawBreakers [PC] Dev Diary #4: Concept Art Evolutions
programming4us programming4us
Popular tags
Microsoft Access Microsoft Excel Microsoft OneNote Microsoft PowerPoint Microsoft Project Microsoft Visio Microsoft Word Active Directory Biztalk Exchange Server Microsoft LynC Server Microsoft Dynamic Sharepoint Sql Server Windows Server 2008 Windows Server 2012 Windows 7 Windows 8 windows Phone 7 windows Phone 8
programming4us programming4us
Natural Miscarriage
Windows Vista
Windows 7
Windows Azure
Windows Server
Game Trailer