Lose Weight
Windows XP
Windows Vista
Windows 7
Windows Azure
Windows Server
Windows Phone
Windows 7

Microsoft Visio 2010 : Refreshing All Data in Linked Diagrams

8/4/2011 4:12:30 PM



The information in this section applies only to the Professional and Premium editions of Visio 2010.

After you have linked data to a Visio drawing, there is a live connection between the two files. In fact, you can make changes to the data source and have those changes appear either manually or automatically in the Visio drawing. This is true whether the drawing is linked to a single data source or to multiple sources.

In this exercise, you will update cells in the Excel data source and see those changes in the Visio shapes.

  1. In the Excel spreadsheet, type Hiring Manager in the Owner cell for process number 104 that currently contains Recruiter.

  2. Type 4/15/2011 in the Start Date cell for process step 104 that currently contains 4/18/2011.

  3. Type In Progress in the Status cell for process step 105 that currently contains Not Started.

    The following graphic highlights the three changes you’ve just made.

    Refresh All

  4. Switch to Visio. Then on the Data tab, in the External Data group, click the Refresh All button (do not click the arrow).


    As an alternative, you can also right-click in the External Data window and click Refresh Data.

    Visio reads data from all linked data sources and shows the result in the Refresh Data dialog box.


    It is not necessary to close the spreadsheet or other data source in order to update the Visio drawing. In fact, in the case of Excel, it is not even necessary to save the changes you’ve made; Visio will read the current data in the linked sheet.

    Occasionally, Visio may display the following dialog box. If you know that the data links in your drawing are correct and safe, click OK. You can prevent future display of this dialog box by selecting the Don’t Show This Message Again check box.

  5. In the Refresh Data dialog box, click Close.

    Compare the data in the External Data window with the spreadsheet in Step 3 and you can see that the changes have been applied to the data in the drawing. For final proof, you should examine one of the shapes whose data you’ve changed.

  6. Open the Shape Data window for the shape titled Interview candidates. The shape correctly reflects the new data in the Excel workbook.


Save changes to the HR Process Map with data drawing and the HR Process Data workbook but leave them open if you are continuing with the next exercise.



The data linking mechanism of Visio is designed for one-way data transfer, that is, for importing data into a Visio diagram. The opposite does not work. In other words, you can refresh the data in a drawing after making changes in a linked data source, but you cannot make changes to data in Visio and then push those changes to the linked data source.

Other -----------------
- Microsoft Visio 2010 : Linking Diagrams to External Data
- Forwarding Events (part 2) - How to Troubleshoot Event Forwarding & How to Configure Event Forwarding in Workgroup Environments
- Forwarding Events (part 1) - How to Configure Event Forwarding in AD DS Domains
- Visual Basic 2010 : Platform Invokes and Interoperability with the COM Architecture - P/Invokes and Unmanaged Code
- Microsoft Visio 2010 : Changing Shape Data Attributes
- Microsoft Visio 2010 : Viewing Shape Data Attributes
- Microsoft Excel 2010 : Building More Powerful Worksheets - Summarizing Data Using Subtotals & Summarizing Data Using Functions
- Microsoft Excel 2010 : Building More Powerful Worksheets - Using Lookup and Reference Functions & Using Text Functions
- Microsoft Excel 2010 : Building More Powerful Worksheets - Using Solver
- Microsoft Visio 2010 : Editing Shape Data
- Microsoft Visio 2010 : Viewing Shape Data
- Managing Disks : Understanding RAID & Using Disk Maintenance Tools
- Managing Disks : Managing Data Encryption with EFS
- Microsoft Excel 2010 : Building More Powerful Worksheets - Creating Scenarios
- Microsoft Excel 2010 : Building More Powerful Worksheets - Looking at Alternatives with Data Tables
- Microsoft Excel 2010 : Building More Powerful Worksheets - Using Data Analysis Tools & Using the Euro Conversion
- Microsoft Visio 2010 : Setting Theme Options
- Microsoft Visio 2010 : Customizing Themes
- Managing Disks : Troubleshooting Disk Management & Managing Data Compression
- Managing Disks : Managing Dynamic Storage - Creating an Extended Volume
Popular tags
Active Directory Biztalk Exchange Server Microsoft Access Microsoft Dynamic Microsoft Excel Microsoft LynServer Microsoft OneNote Microsoft PowerPoint Microsoft Project Microsoft Visio Microsoft Word Pen and Touch Sharepoint Sql Server Windows Server 2008
Most view of day
- System Center Configuration Manager 2007 : Operating System Deployment - Drivers
- Microsoft Exchange Server 2010 : Working with SMTP Connectors, Sites, and Links (part 1) - Viewing and Managing Active Directory Site Details
- System Center Configuration Manager 2007 : Creating and Modifying Configurations (part 2) - Console Authoring - Objects
- Windows Server : Network Access Policy and Server and Domain Isolation (part 2) - Planning NAP IPsec Enforcement
- Workflow in Dynamics AX : Dynamics AX 2009 Workflow Infrastructure
- Exploring DHCP Changes in Windows Server 2012 : Migrating DHCP Servers Using Windows Server Migration Tools
- Windows Server 2012 : Enhancing DHCP Reliability - Windows Server 2012 DHCP Failover
- Windows Phone 8 : Playing Music Through the Phone (part 5) - Sharing Music, Playing Music Using Smart DJ, Accessing Playlists
- Microsoft Project 2010 : Fine-Tuning Task Details (part 2) - Setting Task Constraints
Top 10
- Windows Phone 8 Apps : Camera (part 4) - Adjusting Video Settings, Using the Video Light
- Windows Phone 8 Apps : Camera (part 3) - Using the Front Camera, Activating Video Mode
- Windows Phone 8 Apps : Camera (part 2) - Controlling the Camera’s Flash, Changing the Camera’s Behavior with Lenses
- Windows Phone 8 Apps : Camera (part 1) - Adjusting Photo Settings
- MDT's Client Wizard : Package Properties
- MDT's Client Wizard : Driver Properties
- MDT's Client Wizard : Application Properties
- MDT's Client Wizard : Operating System Properties
- MDT's Client Wizard : Customizing the Deployment Share
- Windows Server 2012 : Software and User Account Control Administration (part 5) - Maintaining application integrity - Configuring run levels
Windows XP
Windows Vista
Windows 7
Windows Azure
Windows Server
Windows Phone
2015 Camaro