Logo
programming4us
programming4us
programming4us
programming4us
Home
programming4us
XP
programming4us
Windows Vista
programming4us
Windows 7
programming4us
Windows Azure
programming4us
Windows Server
programming4us
Windows Phone
 
programming4us
Windows 7

Managing Printing : Client-Side Management of Printers

- How To Install Windows Server 2012 On VirtualBox
- How To Bypass Torrent Connection Blocking By Your ISP
- How To Install Actual Facebook App On Kindle Fire
2/22/2012 4:02:41 PM
Depending on Group Policy settings, end users of Windows 7 computers in managed environments might be able to find and install their own printers when needed.

1. Installing Printers Using the Add Printers Wizard

In addition to the new Network Printer Installation Wizard used in Print Management, the end-user Add Printer Wizard is still available in Windows 7, and it has been enhanced to allow users to easily add local, network, wireless, and Bluetooth printers. This wizard is not needed when installing USB printers, however, because the user can simply attach the printer to a USB port on the computer and the printer is automatically installed.


Note:

In Windows 7, standard users can install network printers without administrator credentials provided the driver is safe (i.e., signed and packaged). If you see an elevation prompt that says, "Do you trust this printer?" when you try to install a printer, it is because the printer driver is not trustable. Only local administrators can install an untrusted driver.


To start the Add Printer Wizard in Windows 7, follow these steps:

  1. Click Start and select Devices And Printers.

  2. Click Add Printer on the toolbar to start the Add Printer Wizard.



  3. Do one of the following:

    • To install a local (non-USB) printer, click Add A Local Printer and specify the port, printer driver, and other information required by the wizard. Installing a local printer manually like this is needed only for non–Plug and Play printers. USB printers are detected and installed automatically when they are connected to a USB port on the computer.

    • To install a network, wireless, or Bluetooth printer, click Add A Network, Wireless Or Bluetooth Printer, select the printer you want to install from the list of found printers, and then click Next to install the printer.

On a managed network where AD DS is deployed, the Add A Network, Wireless Or Bluetooth Printer option in the Add Printer Wizard finds network printers published in AD DS as well as available wireless Bluetooth printers. On an unmanaged network without AD DS, selecting this option causes the Add Printer Wizard to scan the local subnet for TCP/IP, WSD, wireless, and Bluetooth printers.


Note:

Network administrators can also set the number and type of printers to find using Group Policy settings found under Computer Configuration\Policies\Administrative Templates\Printers. If you do not want a printer to show up, set the number of printers of each type to 0 in either Add Printer Wizard – Network Scan Page (Managed Network) or Add Printer Wizard – Network Scan Page (Unmanaged Network).


2. Searching for Printers

After a printer is published in AD DS, users can use the Add Printer Wizard to search for network printers in AD DS and manually install a printer connection on their computers so that they can print to the printer. To search for a published printer to install, the user can follow these steps using Printers in Control Panel:

  1. Click Add A Printer on the toolbar of the Devices And Printers Control Panel item.

  2. In the Add Printer Wizard on the Choose A Local Or Network Printer page, click Add A Network, Wireless Or Bluetooth Printer to display a list of printers published in AD DS.



  3. Select the published printer for which you want to install a connection and click Next to continue stepping through the wizard and install the printer connection on the local computer.

  4. If the printer you want to install is not listed in the directory or if the number of published printers displayed is very large and the user wants to search for a specific type of printer in AD DS, click The Printer That I Want Isn't Listed to open the Find A Printer By Name Or TCP/IP Address page of the Add Printer Wizard.



  5. Select one of the following options:

    • To browse for a shared printer using Network Explorer, select the Select A Shared Printer By Name check box and then click Browse. You can also type the Universal Naming Convention (UNC) path to the shared printer if you know the path.

    • To install a printer connection to a stand-alone TCP/IP or WSD network printer, select the Add A Printer Using A TCP/IP Address Or Hostname check box and then click Next. Type the IP address or host name of the printer, select Autodetect to automatically detect whether the printer is TCP/IP or WSD type, select Query The Printer And Automatically Select The Driver To Use, and then click Next to install a printer connection to the network printer.

    • To search AD DS for a printer that meets specified criteria, select the Find A Printer In The Directory Based On Location Or Feature check box and click Next to open the Find Printers dialog box. Specify the criteria for the type of printer you want to search for and then click Find Now to query AD DS. Double-click the desired printer to install a printer connection for it.



You can control the maximum number of printers of each type that the Add Printer Wizard will display on a computer on a managed network by using the following Group Policy setting:

Computer Configuration\Policies\Administrative Templates\Printers\Add Printer wizard - Network Scan Page (Managed Network)


Note:

Advanced users can also search for printers to install by opening a command prompt, typing rundll32 dsquery.dll,OpenQueryWindow, selecting Printers from the Find list box, and continuing as described in the preceding steps.


3. Installing Printers Using Point and Print

End users can also use Point and Print to install printers over a network. When using Point and Print, the print server sends the client computer the following information concerning the printer being installed:

  • The name of the server on which printer driver files are stored

  • Printer model information that specifies which printer driver to install

  • The actual printer driver files needed by the client

End users can install printer connections using Point and Print by browsing Network Explorer to find a print server, double-clicking the print server to display its shared printers, right-clicking a shared printer, and then clicking Connect. If a driver for the printer is not found in the driver store on the local computer, the user will need administrator credentials to respond to the UAC prompt that appears when the driver is being copied from the print server to the local computer. 

4. Using Devices And Printers

Once a printer is installed, you can begin configuring and using it with the Devices And Printers user interface. Devices And Printers is a new feature in Windows 7 that provides users with a single, central location where they can install and manage all of the devices connected to their computer.

Selecting a printer in Devices And Printers causes additional toolbar buttons to appear on the Devices And Printers toolbar (shown in Figure 1). These toolbars, along with the context menu that appears when you right-click the printer, let you perform a number of client-side management tasks for the selected printer, including:

  • See What's Printing Opens the print queue for the selected printer and displays documents currently being printed and pending print jobs.

  • Print Server Properties Lets you configure settings on the print server if you have permissions to do so.

  • Set As Default Printer Sets the printer as the default printer for the user's computer. (Note that some client applications can maintain their own default printer setting that overrides the one set here.)

  • Printing Preferences Allows the user to select page layout and paper/quality options for the printer.

  • Printer Properties Lets the user configure different properties of the printer.

  • Troubleshoot Lets the user start the Printer Troubleshooter to identify and resolve any issues when printing to the printer.

  • Remove Device Removes the printer from the user's computer.

Figure 1. The new Devices And Printers user interface in Windows 7


Additional toolbar buttons or context menu options might be available depending on the type of printer installed. In addition, if the computer running Windows 7 is a laptop computer and connects to more than one network, the user can use the new Location-Aware Printing feature of Windows 7 to assign a different default printer to each connected network. For more information about this new feature, see the next section titled Section 18.5.5. Devices And Printers also integrates with Device Stage, a new feature of Windows 7 that makes it easier for users to connect, recognize, and use their devices. When a printer supports Device Stage, you can simply double-click the printer's icon in Devices And Printers to display the Device Stage user interface for the printer, which is designed to make the printer easier to manage and use (see Figure 2).

Figure 2. A basic Device Stage user interface for a printer



Note:

Local administrator credentials for the computer are required to share a printer displayed in Devices And Printers. These credentials are required so that the end user can respond to the UAC prompt that appears when this action is selected. End users who have local administrator credentials on the computer can also use the Network And Sharing Center to turn on printer sharing and automatically share installed printers for other network users to use.


5. Using Location-Aware Printing

Location-Aware Printing is a new feature of Windows 7 that lets a user assign a different default printer to each network to which the user's computer connects. Location-Aware Printing is supported only on mobile computers running Windows 7 and is different from assigning printers based on location, a feature that was introduced in Windows Vista to allow administrators to deploy different printers using Group Policy based on the AD DS site in which the target computers reside.

Location-Aware Printing is introduced in Windows 7 because of the increasing importance of mobile computers to enterprises. A typical scenario in which this feature is useful might be the following:

  1. Karen is supplied with a new laptop computer from her company, Contoso Ltd. While at work, she adds a printer connection to a work printer via the Add Printer Wizard. The printer is set automatically as the default for her work network.

  2. Later in the day, she adds a USB printer at home. That printer is set automatically as the default for her home printer.

  3. When she comes back to work the next day, she sees that the printer connection to the work printer is set as the default for her.

  4. When she returns home again, her home printer is once again the default.

The result of implementing this feature is that whenever Karen is at work, her work printer is her default printer, and whenever she is at home, her home printer becomes the default. In other words, Karen doesn't have to switch her default printer every time she switches networks, as she did in previous versions of Windows. Instead, she can simply start printing to the most appropriate printer without needing to set up or configure anything as she moves from network to network.

When Location-Aware Printing is available on a computer running Windows 7, an additional button named Manage Default Printers will be displayed on the toolbar of Devices And Printers. By clicking this button, the user can configure default printers for each connected network. There is also a new link on the final window of the Add Printer Wizard that will take you to Manage Default Printers.

For more information on how Location-Aware Printing works, see the following sidebar titled "Direct from the Source: Location-Aware Printing and Network Location Awareness."

DIRECT FROM THE SOURCE

Location-Aware Printing and Network Location Awareness

CSS Global Technical Readiness (GTR) Team

Location-Aware Printing depends on the Network Location Awareness service and the Network List Service to determine the network, or networks, to which the laptop is currently connected.

Using the Network List Manager APIs, you can enumerate either networks or network connections. For this feature, networks are enumerated, so if a user is connected to a managed corporate network, whether via a wired or wireless connection, the same corporate domain network is detected regardless of the specific network connection used.

However, if a user is connected to different wired and wireless networks, the conflict is resolved using the following order of precedence for choosing one of multiple networks as an active one:

  1. A wired network connection to a managed network. (Wired networks are always saved by default.)

  2. All WLAN networks that the user has saved or unsaved. (Wireless networks are not saved by default. Saved networks show up in Control Panel\Network and Internet\Manage Wireless Networks.)

  3. A wired network connection to any unmanaged network.

  4. No network.


6. Using the Color Management CPL

Windows XP includes support for Image Color Management (ICM) 2.0 to ensure that colors printed from a color printer are accurately reproduced. Beginning with Windows Vista, ICM functions have been enhanced to use WCS, which provides applications with the ability to perform wide-gamut, high-dynamic-range color processing of spool file data in a way that exceeds the possibilities of ICM in previous versions of Windows.

Windows Vista and later versions also include a Color Management CPL that end users can use to manage the following aspects of color printing:

  • Add or remove color profiles and specify a default color profile for each printer and display device used by the local computer

  • Configure advanced color management settings to ensure accurate display or printing of color information

For more information on using the Color Management CPL, open Color Management in Control Panel and click Understanding Color Management Settings on the Devices tab to access Help And Support information on this topic.

Other -----------------
- Testing Code with Visual Studio 2010 : Approaches to Unit Testing
- Managing Printers Using Print Management (part 2) - Configuring Printer Driver Isolation Mode
- Managing Printers Using Print Management (part 1) - Configuring Properties of Printers, Publishing Printers in AD DS & Managing Printer Drivers
- Understanding the Print Management Console (part 2) - Configuring Default Security for Print Servers
- Understanding the Print Management Console (part 1) - Enhancements to the Print Management Console in Windows 7
- Managing Printing : How Printing Works in Windows 7
- Taking Advantage of Volume Licensing : KMS and the Client (part 2)
- Taking Advantage of Volume Licensing : KMS and the Client (part 1) - Changing the Client License Type After Installation & Postponing Activation
- Power Searches - AND, OR, and NOT searches, Date and number searches
- Microsoft Access 2010 : Exporting Information (part 2) - Exporting to XML Files
 
 
Top 10
- Microsoft Visio 2013 : Adding Structure to Your Diagrams - Finding containers and lists in Visio (part 2) - Wireframes,Legends
- Microsoft Visio 2013 : Adding Structure to Your Diagrams - Finding containers and lists in Visio (part 1) - Swimlanes
- Microsoft Visio 2013 : Adding Structure to Your Diagrams - Formatting and sizing lists
- Microsoft Visio 2013 : Adding Structure to Your Diagrams - Adding shapes to lists
- Microsoft Visio 2013 : Adding Structure to Your Diagrams - Sizing containers
- Microsoft Access 2010 : Control Properties and Why to Use Them (part 3) - The Other Properties of a Control
- Microsoft Access 2010 : Control Properties and Why to Use Them (part 2) - The Data Properties of a Control
- Microsoft Access 2010 : Control Properties and Why to Use Them (part 1) - The Format Properties of a Control
- Microsoft Access 2010 : Form Properties and Why Should You Use Them - Working with the Properties Window
- Microsoft Visio 2013 : Using the Organization Chart Wizard with new data
- First look: Apple Watch

- 3 Tips for Maintaining Your Cell Phone Battery (part 1)

- 3 Tips for Maintaining Your Cell Phone Battery (part 2)
programming4us programming4us
Popular tags
Microsoft Access Microsoft Excel Microsoft OneNote Microsoft PowerPoint Microsoft Project Microsoft Visio Microsoft Word Active Directory Biztalk Exchange Server Microsoft LynC Server Microsoft Dynamic Sharepoint Sql Server Windows Server 2008 Windows Server 2012 Windows 7 Windows 8 windows Phone 7 windows Phone 8
programming4us programming4us
 
programming4us
Natural Miscarriage
programming4us
Windows Vista
programming4us
Windows 7
programming4us
Windows Azure
programming4us
Windows Server
programming4us
Game Trailer