Logo
CAR REVIEW
Windows Vista
Windows 7
Windows Azure
Windows Server
Windows Phone
PREGNANCY
 
 
Windows Server

Using Office 2010 Applications with SharePoint 2010 : Creating Shortcuts to SharePoint 2010

3/23/2011 11:50:40 AM
New users will be very happy if they find the process of saving documents to SharePoint easy and intuitive. And generally, users don’t like always having to open a browser, find their favorite to get to SharePoint, navigate to the site they’re using, find the document library, and then have to upload a document after saving it locally.

There are several ways to facilitate the process of saving documents to SharePoint by creating favorites and shortcuts. This first set of steps that follows shows how to create a shortcut by using the Connect to Office button in a document library, and the section that follows that describes how to manually create the shortcut from Windows Explorer.

Another method of creating shortcuts, which can be used on computers not using Office 2010, is to simply create a shortcut under Network Places, which is useful to know about if the SharePoint Sites folder isn’t available for certain users.

Note

This section assumes Windows 7 is installed along with Office 2010


Using the Connect to Office Tool to Create Shortcuts

Users should be informed that the Connect to Office tool available on the Library tab is the easiest way to create shortcuts that will be available from Office 2010 applications via the Save As interface.

Follow these steps to use the Connect to Office feature in a SharePoint document library:

1.
Visit a SharePoint document library using a computer with Office 2010 installed and an account with at least read permissions to the library.

2.
Click the Connect to Office button from the Library tab, and the select Add to SharePoint sites. A message appears that states “In order to connect libraries in this site to Microsoft Office, your machine must register the user profile service application used by this site....” Click Yes; the SharePoint folder will be created under Favorites for the user, and the shortcut will be added.

Note

If Office 2007 or an earlier version of Office is installed, the Connect to Office button will be inactive.

3.
Next, click the Connect to Office button again, but this time click Manage SharePoint Sites, and the MyQuickLinks page will display, showing the links available, as shown in Figure 1. Note that additional tools are available, including Add Link, Edit Link, Delete, and Create Tag from Link.



Figure 1. The MyQuickLinks page in Word 2010.

4.
Verify that the new link appears in Word 2010 by opening Word 2010, and click the Save As button from the File tab.

5.
Click SharePoint Sites from the Favorites section in the left pane, and the new SharePoint shortcut will appear. Double-click the new shortcut added in step 2, and the Save As window will now display the document library and existing contents, as shown in Figure 2.

Figure 2. Accessing the SharePoint Sites folder in the Save As window in Word 2010.

6.
Enter a valid filename and click Save.

Note

During testing, links added by using the Add Link tool on the MyQuickLinks page did not show up reliably in the SharePoint Sites folder. Let end users know that they can manually add these links by accessing the SharePoint Sites folder on their computer by following the steps in the section titled “Manually Add a Shortcut to the SharePoint Sites Folder.”


Manually Add a Shortcut to the SharePoint Sites Folder

The previous section described how to add a shortcut from the Connect to Office button, but administrators might want to distribute shortcuts to end users either in bulk or on an as-needed basis. The following example assumes the SharePoint Sites folder exists under Favorites for the user, which is created when the user uses the Connect to Office button and clicks Yes to the warning that is provided (as described in the previous section):

1.
Click the Start button and select Computer.

2.
Double-click the SharePoint Sites folder under Favorites in the left pane.

3.
Assuming there are already shortcuts in place, right-click an existing one  and click Copy. Then click a blank portion of the right pane and click Paste.

4.
This will paste a copy of the shortcut with the suffix - Copy. Right-click the copy and select Properties.

5.
As shown in Figure 3, the path starts as follows: file://abcsp1004/ DavWWWRoot/sites/.... Therefore, a similar path needs to be entered for other shortcuts to work. The intuitive path of http://servername/sitename/libraryname won’t work. Now, simply edit the path to the desired site and document library. In this example, the path is Shared Documents library or to the following complete path: file://abcsp1004/DavWWWRoot/sites/Chapter%2022/ Shared%20Documents. Then click the General tab and change the name of the shortcut to reflect the new path. Click OK.

Figure 3. Manually creating a shortcut in SharePoint Sites in the Favorites folder.


Note

The %20 equates to a space in the URL.

6.
Now double-click the new shortcut to make sure the SharePoint document library opens.

7.
Open Word 2010, click the File tab, and then click Save As.

8.
In the Save As window, scroll down to the shortcut under Favorites, and then double-click the new shortcut, and verify that the file saves properly.

Manually Create a Network Location Shortcut

This method allows the end user or an administrator to create shortcuts in the My Computer Explorer Window. This is important for users who aren’t on Office 2010 (for example, Office 2007 users) because they won’t be able to use the Connect to Office tool from a document library—it will be inactive because Office 2007 doesn’t support this level of interaction. By providing this shortcut, these users will still be easily able to save documents to SharePoint libraries.

Follow these steps to create a shortcut manually:

1.
Access the Start button and click Computer.

2.
Right-click in an empty section of the Explorer window in the right pane.

3.
Click Add a Network Location.

4.
Click Next.

5.
Click Choose a Custom Network Location. Click Next.

6.
Enter the URL for the SharePoint site and document library (for example, http://abcsp1004/sites/chapter25/shared documents, as shown in Figure 4).



Figure 4. Manually creating a network location shortcut in Explorer.

7.
Click Next and enter a name for the shortcut, and click Next, and then click Finish, leaving the box next to Open This Network Location When I Click Finish checked. Click Finish and verify that the document library opens.

8.
Open Word and click access the Save As tool, click Computer from the left pane, and the shortcut should appear in the right pane. Double-click the shortcut and the SharePoint library will open. Provide a name for the document and click Save.

Other -----------------
- SharePoint 2010 : The Basics of Saving a Word Document to a SharePoint Document Library
- Using Windows PowerShell in an Exchange Server 2010 Environment : Introducing the Exchange Management Shell
- Using Windows PowerShell in an Exchange Server 2010 Environment : What Is Windows PowerShell?
- Implementing Edge Services for an Exchange 2010 Environment : Managing and Maintaining an Edge Transport Server
- Windows Server 2008 R2 : Deploying Remote Desktop Services (part 8) - Deploying Virtual Desktops & Deploying RD Licensing
- Windows Server 2008 R2 : Deploying Remote Desktop Services (part 7) - Deploying RD Gateway
- Windows Server 2008 R2 : Deploying Remote Desktop Services (part 6) - Deploying RemoteApp and Desktop Connection
- Windows Server 2008 R2 : Deploying Remote Desktop Services (part 5) - Deploying RD Connection Broker
- Windows Server 2008 R2 : Deploying Remote Desktop Services (part 4) - Deploying RD Web Access
- Windows Server 2008 R2 : Deploying Remote Desktop Services (part 3) - Additional RD Session Host Server Configuration Tasks
- Windows Server 2008 R2 : Deploying Remote Desktop Services (part 2) - Deploying the RD Session Host Role Service
- Windows Server 2008 R2 : Deploying Remote Desktop Services (part 1) - Enabling Remote Desktop for Administration & Enabling Remote Assistance
- Windows Server 2008 R2 : Planning for Remote Desktop Services
- Microsoft SharePoint 2010 PerformancePoint Services : Installing Dashboard Designer
- Microsoft SharePoint 2010 PerformancePoint Services : Understanding PerformancePoint Dashboard Designer Prerequisites
- Manage the Active Directory Domain Services Schema : Remove Attributes from Global Catalog Replication
- Manage the Active Directory Domain Services Schema : Add Attributes to Global Catalog Replication
- Manage the Active Directory Domain Services Schema : Remove Attributes from Ambiguous Name Resolution Filter
- Deploy Exchange Server 2010 Roles (part 2)
- Deploy Exchange Server 2010 Roles (part 1) - Installing Exchange Server 2010
 
 
Most view of day
- Windows 7 Mobility Features : Presentations A-Go-Go
- Reporting in Dynamics AX 2009 : Inside the Dynamics AX 2009 Reporting Framework
- Windows Phone 8 : Working with the Windows Phone Software (part 7) - Removing Multimedia Content - Removing a Video from Your Phone
- Windows Server 2012 Group Policies and Policy Management : GPO Administrative Tasks - Creating and Linking WMI Filters to GPOs
- Sharepoint 2013 : Get to a Site’s Permission Management Page (part 2) - Check What Permissions a User or a Group Has on a Site
- Windows Phone 8 : Working with the Windows Phone Software (part 2) - Adding Videos to Your Phone,Adding a Song to Your Phone
- Windows Server 2012 : Configuring IPv6/IPv4 interoperability (part 1) - IPv6 concepts and terminology
- SQL Server 2008 R2 : Performance Monitoring Tools (part 7) - SQL Server Extended Events
- Extending Dynamics GP with Free Software : Extending Dynamics GP with the Support Debugging Tool, Coloring windows by company
- Windows Phone 8 : Configuring Basic Device Settings - Passwords and Screen Timeouts (part 4) - Disabling a Password
Top 10
- Microsoft Lync Server 2013 : Director Troubleshooting (part 3) - Synthetic Transactions,Telnet
- Microsoft Lync Server 2013 : Director Troubleshooting (part 2) - DNS Records, Logs
- Microsoft Lync Server 2013 : Director Troubleshooting (part 1) - Redirects, Certificates
- Microsoft Lync Server 2013 : Administration of the Director Role (part 4) - Services Management, Client Version Filter
- Microsoft Lync Server 2013 : Administration of the Director Role (part 3) - Topology Status
- Microsoft Lync Server 2013 : Administration of the Director Role (part 2) - Ports,Firewall Rules
- Microsoft Lync Server 2013 : Administration of the Director Role (part 1) - Services
- Microsoft Lync Server 2013 : Configuring the Director (part 2) - Web Services Ports,Reverse Proxy
- Microsoft Lync Server 2013 : Configuring the Director (part 1) - SRV Records, Web Services FQDN Overrides
- Sharepoint 2013 : SharePoint Designer 2013 (part 2) - Locking Down SharePoint Designer
 
 
Windows XP
Windows Vista
Windows 7
Windows Azure
Windows Server
Windows Phone
2015 Camaro