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Exchange Server 2010 : Setting Up Public Folders (part 2) - Mail-Enable Public Folder & Configuring Public Folder Limits

3/26/2011 6:21:00 PM

3. Mail-Enable Public Folder

Mail-enabling public folders allows people to post content to public folders by sending an email message to a configured address. This allows users that are external to the Exchange organization to post to the public folder. To mail-enable a public folder using the EMC, perform the following general steps:

  1. In the EMC, open the Public Folder Management Console from the Toolbox node.

  2. Select the parent of the public folder that you wish to mail-enable and then select the folder that you wish to mail-enable in the details pane. Click on Mail Enable on the Actions pane.

  3. Right-click on the public folder in the Details pane and then click Properties. Verify that the E-Mail Addresses tab and the Mail Flow Settings tab are present, as shown in Figure 3. This indicates that the public folder is mail-enabled.

Figure 3. Mail-enabled public folder


You use the Enable-MailPublicFolder cmdlet to mail-enable a public folder from the EMS. For example, to mail-enable the Sales public folder, issue the following command:

Enable-MailPublicFolder -Identity "\Sales"


Note:

MAIL-ENABLE PUBLIC FOLDER

To learn more about mail-enabling a public folder, consult the following article on TechNet: http://technet.microsoft.com/en-us/library/aa997560.aspx.

4. Configuring Public Folder Limits

Public folder limits allow you to configure limits on items posted to public folders, such as maximum size and age. You configure maximum item size, deleted item retention, and item age limits on the Limits tab of a public folder’s properties, as shown in Figure 4.

Figure 4. Public folder limits


You configure message size limits using the Set-PublicFolder cmdlet with the MaxItemSize parameter. For example, to set a 1 MB limit on the public folder \ExemplarFolder, issue the following command:

Set-PublicFolder -Identity '\ExemplarFolder' -MaxItemSize 1MB -UseDatabaseQuotaDefaults
$false


You can configure the maximum receive size for a mail-enabled public folder through the EMC by editing the Receiving Message Size setting in Message Size Restrictions on the Mail Flow tab. This setting controls messages that are posted to the folder through email but does not restrict posting through other methods. You can configure the maximum receive size for a mail-enabled public folder using the Set-MailPublicFolder cmdlet with the MaxRecieveSize parameter in the EMS. For example, to configure the ExemplarFolder public folder with a maximum receive size of 1 MB for items sent to the folder through email, issue the following command:

Set-MailPublicFolder -Identity '\ExemplarFolder' -MaxReceiveSize 1MB

To configure age limits from the EMS, use the Set-PublicFolder cmdlet with the AgeLimit parameter and the UseDatabaseAgeDefaults $false option. For example, to set the age limit for the ExemplarFolder public folder to 21 days, issue the following command:

Set-PublicFolder -Identity 'ExemplarFolder' -AgeLimit 21 -UseDatabaseAgeDefaults $false



Note:

SET-PUBLICFOLDER

To learn more about configuring public folder limitations using the Set-PublicFolder cmdlet, consult the following article on TechNet: http://technet.microsoft.com/en-us/library/aa998596.aspx.



Note:

Remember which public folder options can be configured using the Set-PublicFolder cmdlet and which ones can be set using the Set-MailPublicFolder cmdlet.

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